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The Important Stuff

Keep it legal and safe!

Participating in WOHAA is fun. But, it is also very important to stay safe. So we can keep our minds at rest and those of our parents and teachers, please read the important stuff below.

Health & safety and risk assessments
It’s all about common sense. Make sure you follow the professional advice of staff supervising any facilities, like church halls, rooms for hire, sports facilities, sports equipment or any other equipment that you would be using for your events.

The formal bit: The Wings of Hope cannot accept liability for any loss, damage or injury suffered by you or anyone else as a result of taking part in a fundraising event.

Food hygiene – This is vitally important. Please take great care when handling food and work to basic rules for safe preparation, storage and cooking. Food Standards Agency, Uk has got a lot of useful information on the handling of food. Go to the FSA website: www.food.gov.uk

Insurance
Check that any buildings or equipment that you hire are covered and consider what other insurance you may need. Often insurance is included in the hire fee but not always.

By organising a fundraising event you are responsible for taking adequate steps to ensure that the event poses no risk to others. You may wish to consider arranging public liability cover for some events which will protect you against claims made by third parties for injury or property damage as a result of negligence.

Should you wish to talk to someone in our office on the above, please do not hesitate to call us 0208 4381598.

Licensing
Be aware of licensing requirements – a public entertainment licence may be required. Liaise with your local authority, the police and other relevant parties as necessary.

Public collections – these are collections that take place in a publicly owned place. Public collections are governed by strict legal requirements and must be licensed by the Local Authority. Before you approach your Local Authority for a licence, you must contact us. Collectors have to be over the age of 16 and bear in mind that some licences can take up to two months to obtain.

Private collections – collections on private premises do not need the permission of the local authority; only the permission of the owner of the premises concerned (eg pub, supermarket).

Raffles, lotteries and prize draws – Anyone can hold a raffle or lottery, right? Well, it’s not that simple. In fact, there are strict and complex laws relating to raffles and lotteries. There are also legal requirements regarding prizes, the costs of running a raffle or lottery and the way they are organised. Get in contact with you local authority before holding one of these events and before you spend money on getting some tickets printed. Believe it or not, some events you might not think of as lotteries, such as duck or balloon races, are covered by lottery laws.

Should you wish to talk to someone in our office on the above, please do not hesitate to call us 0208 4381598.

Data protection
Make sure any electronic or paper record you keep about people involved in a fundraising event complies with the Data Protection Act. As a rule of thumb, don’t keep information about people any longer than you have to, and don’t share information or data about someone without their permission.

Declaration
I understand that I should seek medical advice from my general practitioner if I am in any doubt about my physical ability to take part in any events. I acknowledge that I am undertaking this activity entirely at my own risk and that Wings of Hope shall not be liable in any way for any injury or loss that might occur as a result of my participation. I understand that Wings of Hope will, in no way, be liable for any claim that may arise from these events.

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